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04-14-2012, 02:30 PM #1
Agenda - April 2012 Electronic Meeting of the NAWCC Board of Directors
Following are items being considered in the April 2012 Electronic Meeting of the NAWCC Board of Directors:
MOTION: Made by Director Volk and seconded by Director Dempsey: That the Electronic Meeting Procedure as currently exists be replaced by the following procedure which will become effective on
July 1, 2012.
National Association of Watch and Clock Collectors
Board of Directors
Electronic Meeting Procedure
The Standing Rules (Updated April 28, 2011) state in:
Section 2. Meetings
( c ) Electronic Meetings
Electronic meetings will be held in those months when there is no physical meeting of the Board. Procedures for holding Electronic Meetings will be approved by the Board.
Electronic Meeting Procedure
A Board of Directors electronic meeting will be convened on the first day on the month following each physical board meeting. The electronic meetings will be conducted in accordance with the current version of Robert' Rules of Order with the addition of the following specific changes:
1) Motions may be made at any time during the meeting.
2) Motions made must be seconded within 2 calendar days from the date
the motion was made or the motion will be removed from the floor.
3) Discussion shall be open for 10 calendar days following the motion second.
4) Voting will take place for 2 days following the close of the discussion period.
5) The electronic meeting will be closed the last day of the month which precedes
the next physical meeting unless business is pending and a privileged motion to adjourn to the starting time and date of the next physical meeting is made and approved.
6) Chairman will specify the start and closing date of each element of the motion
(second, discussion, and voting)
ALL MEMBERS OF THE BOARD SHOULD BE AWARE THAT THE BOARD CANNOT MEET IN CLOSED SESSION UNLESS IT IS IN EXECUTIVE SESSION. THE CURRENT ELECTRONIC MEETING POLICY VIOLATES THAT RULE. THEREFORE THE MEMBERSHIP MAY LISTEN TO ELECTRONIC MEETINGS BUT WILL NOT BE ABLE TO LISTEN WHEN THE BOARD GOES INTO EXECUTIVE SESSION.
The above electronic procedure provides significant simplification and flexibility to the current electronic procedure, and allows the Board to conduct a meeting almost identical to a physical board meeting and is in total compliance with all aspects of Robert's Rules of Order (RRO). The only major exceptions are:
a) Specific times will be allotted for each segment since all members will not be online at all times or every day.
b) Multiple motion strings will be permitted to proceed in parallel.
Some of the more significant changes are as follows:
1) The discussion topics can and should continue as is currently done.
2) Motions can be made at any time the meeting is open by making a motion on the motion forum.
3) All subsidiary, privileged, and incidental motion will be handled as per RRO with the time limits as above:
Motion made: Day 1
Second by Day 3 (if required)
Discussion end Day 13 (if allowed)
Voting closed Day 15
4) Reporting to the membership not required as Forum will be open for members to listen.
Members will not be able to participate in, commenting on or make any motions or general discussion on the BOD Forums. They may view, but not participate in any polls.
MOTION: Made by Treasurer Lee and seconded by Director Volk:
That the current diploma program and the Service Center of NAWCC School of Horology be closed at the end of the current term and to cease in all forms any funding for such programs. Further the Executive Director will provide a plan within two weeks for approval by the Board of Directors for such closure. The plan must consider the school staff, facilities, and security of all school property. It is understood that time is of the essence. Finally, that Standing Rules Article II Section 2(a) and Article XIX be amended as per the attached in support of this directive. Standing Rule Amendments may be found at:
MOTION: Made by Secretary Wahlner and seconded by Director Dempsey: That following investigation of the Chapter Relations Committee into the status of the Special Interest Global Horology Chapter 192, finding there has been no activity for over two years, has no current officers, no known assets, and that it never became a functioning chapter after it was chartered, that the charter of the Special Interest Global Horology Chapter 192 be and is herewith recalled.
MOTION: Made by Secretary Wahlner and seconded by Treasurer Lee: That the 2012 NAWCC Regular Annual Meeting of the membership shall be convened at 10:00 a.m., Thursday, June 14 in the Ballroom at the Pasadena Center's Exhibit Hall Building, Pasadena, California.
MOTION: Made by Secretary Wahlner and seconded by Director Volk: That the final budget of the 2013 NAWCC National Convention to be held July 3-6, 2013 in Dayton Ohio, be and is herewith approved. A copy of that budget may be found at: http://www.nawcc.org/index.php/board...ackup-material
MOTION: Made by Director McIntyre and seconded by Director Gregory: That the Board of Directors approve the $1,903,500 balanced budget proposal as previously prepared and submitted by the Executive Director for review. A copy of that budget is may be found at:
Please send all comments and questions regarding these items being considered to the NAWCC Secretary at firstname.lastname@example.org
All responses will be forwarded to the Board for their review.
Mary Ann Wahlner
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