Gene Klodzen
07-17-2001, 07:41 AM
To all Chapters and Members
The outgoing (Old) and incoming (New) Councils met in New Orleans on July
10 and 11, 2001. The following is a summary of actions taken in the
meetings, which we are providing for your information. We have noted the
highlights of each item, however if anyone is interested in receiving
more detailed information please contact the originator at
pastimes@juno.com. Please note these are not the official minutes of the
meetings, which will be published later.
John Hubby FNAWCC
2nd Vice President
----------------------------------------------------------------------
MOTIONS OF COUNCIL
OLD COUNCIL MEETING JULY 10, 2001
The following actions were taken:
The meeting was opened, and the minutes of the December 2000 meeting of
Council were approved. The prior E-mail approval of the fiscal year
2002 budget was ratified.
The Treasurer's Report was approved.
Council concurred with the separation agreement with Willard House, with
continuance of cooperation. Further, all active Willard House employees
were fully vested in the pension fund as of the April 26 separation date.
Approval was given to continue the First Class Mailing option for the
MART at $12.
Approval was given to hire a part-time person for full call-back coverage
of lapsed members, to be funded by donations.
The Membership & Publicity Committee were directed to take steps to
enhance NAWCC presence among wrist watch collectors.
The updated and revised Long Range Plan was approved.
A new award category of Distinguished Member was created. This award was
established for recognition of members who have made significant
contributions to the NAWCC yet do not qualify for the Fellow Award.
Approval was given for the Sun City Clock Club #130 to change their name
to Riverside County Chapter #130.
Council concurred with distribution of remaining funds belonging to the
Copper State Collectors Chapter #164 to the Arizona Regional, prior to
disbanding the Chapter.
The six months membership requirement for posting of advertisements in
the MART was removed.
The budget for the 2003 National Convention in Charlotte was approved.
Motions were made and approved to thank outgoing committee chairmen Jim
Espy (Mart Publication Committee since 1993), Tom Spittler (Seminar
Committee since 1996), and Robert Leavitt (Ways & Means Committee since
1999) for their service to the NAWCC. A further motion was made and
approved thanking Eugene Volk (Council Newsletter Editor since 1995) for
his service to the NAWCC.
Following these actions, incoming President Doug Cowan was sworn in by
outgoing President George Orr and the Old Council Meeting was adjourned.
----------------------------------------------------------------------
NEW COUNCIL MEETING JULY 10 & 11, 2001
The following actions were taken:
The meeting was opened by incoming President Doug Cowan, and the agenda
for the meeting was approved as presented.
A motion was approved pledging that Council will adhere to the
Constitution and Bylaws and to any legal requirements applicable to the
business of the Association
A motion was approved committing Council in principle to timely and open
communication with and involvement of the NAWCC membership in matters of
the Association.
Committee Appointments as proposed by President Cowan were approved.
A Strategic Governance Advisory Group Special Committee was created.
This group has been assigned the task of looking at all aspects of NAWCC
structure, governance, and operations for potential improvements.
Fiscal Year 2002 Budget detail was reviewed. Treasurer David Wood
pointed out that based on present trends there would be a $50,000 cash
deficit this year and a $80,000 deficit next year, and that steps must be
taken to avoid dipping into the strategic reserve. Following this,
several motions were considered for containing costs and increasing
revenues.
Motions to contain costs that were approved included the following:
* The operating expense budget will be tied to the trend of membership
revenues, and adjusted at each Council meeting or more frequently if
required. If revenues are down then expenses will be cut to match. If
revenues are up, the additional funds would be used to build reserves.
* Council will recommence setting the contribution amount for the
pension fund at the January 2002 meeting, and that contribution will
change from quarterly to annually.
* The Executive Director was authorized to no longer pay accumulated
unused personal and sick leave in cash at year end.
Motions to increase revenues that were approved included the following:
* Annual dues for membership renewal will be increased to $50 on
January 1, 2002.
* New member dues (first year) will be increased to $60 effective
immediately.
* A reinstatement fee of $10 will be applied to members whose
membership has lapsed for more than 120 days, effective immediately. No
fee will be charged if reinstatement is made within 120 days and the
original expiry date will be retained.
* The fee for a Life Membership will be increased to $1500 effective
immediately.
In related matters, the following actions were taken:
* A motion to increase Family Member dues to $15 was defeated, and will
remain at $10.
* International dues were voted to remain unchanged at $55 pending
mailing charge review.
* A motion to offer new members a two-year membership at $50 per year
was defeated
Council then proceeded with new business and several actions were taken.
A proposal to consider revised Travel Expense Procedures and Guidelines
was tabled for further review and later presentation to Council for
approval.
A proposal to engage outside expertise to assist in definition of 501(c)3
status was withdrawn after President Cowan committed to obtain a written
statement from NAWCC counsel.
A proposal to establish a policy statement regarding sales and local tax
liabilities was withdrawn after President Cowan committed to obtain a
written statement from NAWCC counsel.
A proposal to implement routine contract review by Council was defeated.
The NAWCC NEWS was approved as an official communications venue for the
NAWCC and NWCM.
A proposal was approved to establish a new Special Committee named the
Web Committee, which will replace the Technology Task Force. This new
Committee will have responsibility for Internet activities of the NAWCC,
and will consider the status of eMART and other web activities.
A new Long Range Plan Policy for NAWCC was approved, which will integrate
the activities of the NAWCC and the NWCM with regard to Long Range Plans
and Operating Plans.
A Special Committee for Employee Benefits was established, to review
current benefits and compare to similar organizations, for the purpose of
updating NAWCC employee benefit plans.
The establishment of a Chapter Visitation Program was approved, which
will be at no cost to NAWCC. Members of Council and the Museum Trustees
will participate in visitation of Chapters located near their residence.
A proposal to establish an "Idea Bank" was approved, for compilation and
followup of ideas for improvement of the NAWCC.
A motion to obtain demographic information from 2001 Election ballots was
approved.
A motion was approved to consider development of an Associate Life Member
category.
Following these actions Council was adjourned. The next meeting will be
January 6 & 7, 2002, at headquarters in Columbia, PA.
The outgoing (Old) and incoming (New) Councils met in New Orleans on July
10 and 11, 2001. The following is a summary of actions taken in the
meetings, which we are providing for your information. We have noted the
highlights of each item, however if anyone is interested in receiving
more detailed information please contact the originator at
pastimes@juno.com. Please note these are not the official minutes of the
meetings, which will be published later.
John Hubby FNAWCC
2nd Vice President
----------------------------------------------------------------------
MOTIONS OF COUNCIL
OLD COUNCIL MEETING JULY 10, 2001
The following actions were taken:
The meeting was opened, and the minutes of the December 2000 meeting of
Council were approved. The prior E-mail approval of the fiscal year
2002 budget was ratified.
The Treasurer's Report was approved.
Council concurred with the separation agreement with Willard House, with
continuance of cooperation. Further, all active Willard House employees
were fully vested in the pension fund as of the April 26 separation date.
Approval was given to continue the First Class Mailing option for the
MART at $12.
Approval was given to hire a part-time person for full call-back coverage
of lapsed members, to be funded by donations.
The Membership & Publicity Committee were directed to take steps to
enhance NAWCC presence among wrist watch collectors.
The updated and revised Long Range Plan was approved.
A new award category of Distinguished Member was created. This award was
established for recognition of members who have made significant
contributions to the NAWCC yet do not qualify for the Fellow Award.
Approval was given for the Sun City Clock Club #130 to change their name
to Riverside County Chapter #130.
Council concurred with distribution of remaining funds belonging to the
Copper State Collectors Chapter #164 to the Arizona Regional, prior to
disbanding the Chapter.
The six months membership requirement for posting of advertisements in
the MART was removed.
The budget for the 2003 National Convention in Charlotte was approved.
Motions were made and approved to thank outgoing committee chairmen Jim
Espy (Mart Publication Committee since 1993), Tom Spittler (Seminar
Committee since 1996), and Robert Leavitt (Ways & Means Committee since
1999) for their service to the NAWCC. A further motion was made and
approved thanking Eugene Volk (Council Newsletter Editor since 1995) for
his service to the NAWCC.
Following these actions, incoming President Doug Cowan was sworn in by
outgoing President George Orr and the Old Council Meeting was adjourned.
----------------------------------------------------------------------
NEW COUNCIL MEETING JULY 10 & 11, 2001
The following actions were taken:
The meeting was opened by incoming President Doug Cowan, and the agenda
for the meeting was approved as presented.
A motion was approved pledging that Council will adhere to the
Constitution and Bylaws and to any legal requirements applicable to the
business of the Association
A motion was approved committing Council in principle to timely and open
communication with and involvement of the NAWCC membership in matters of
the Association.
Committee Appointments as proposed by President Cowan were approved.
A Strategic Governance Advisory Group Special Committee was created.
This group has been assigned the task of looking at all aspects of NAWCC
structure, governance, and operations for potential improvements.
Fiscal Year 2002 Budget detail was reviewed. Treasurer David Wood
pointed out that based on present trends there would be a $50,000 cash
deficit this year and a $80,000 deficit next year, and that steps must be
taken to avoid dipping into the strategic reserve. Following this,
several motions were considered for containing costs and increasing
revenues.
Motions to contain costs that were approved included the following:
* The operating expense budget will be tied to the trend of membership
revenues, and adjusted at each Council meeting or more frequently if
required. If revenues are down then expenses will be cut to match. If
revenues are up, the additional funds would be used to build reserves.
* Council will recommence setting the contribution amount for the
pension fund at the January 2002 meeting, and that contribution will
change from quarterly to annually.
* The Executive Director was authorized to no longer pay accumulated
unused personal and sick leave in cash at year end.
Motions to increase revenues that were approved included the following:
* Annual dues for membership renewal will be increased to $50 on
January 1, 2002.
* New member dues (first year) will be increased to $60 effective
immediately.
* A reinstatement fee of $10 will be applied to members whose
membership has lapsed for more than 120 days, effective immediately. No
fee will be charged if reinstatement is made within 120 days and the
original expiry date will be retained.
* The fee for a Life Membership will be increased to $1500 effective
immediately.
In related matters, the following actions were taken:
* A motion to increase Family Member dues to $15 was defeated, and will
remain at $10.
* International dues were voted to remain unchanged at $55 pending
mailing charge review.
* A motion to offer new members a two-year membership at $50 per year
was defeated
Council then proceeded with new business and several actions were taken.
A proposal to consider revised Travel Expense Procedures and Guidelines
was tabled for further review and later presentation to Council for
approval.
A proposal to engage outside expertise to assist in definition of 501(c)3
status was withdrawn after President Cowan committed to obtain a written
statement from NAWCC counsel.
A proposal to establish a policy statement regarding sales and local tax
liabilities was withdrawn after President Cowan committed to obtain a
written statement from NAWCC counsel.
A proposal to implement routine contract review by Council was defeated.
The NAWCC NEWS was approved as an official communications venue for the
NAWCC and NWCM.
A proposal was approved to establish a new Special Committee named the
Web Committee, which will replace the Technology Task Force. This new
Committee will have responsibility for Internet activities of the NAWCC,
and will consider the status of eMART and other web activities.
A new Long Range Plan Policy for NAWCC was approved, which will integrate
the activities of the NAWCC and the NWCM with regard to Long Range Plans
and Operating Plans.
A Special Committee for Employee Benefits was established, to review
current benefits and compare to similar organizations, for the purpose of
updating NAWCC employee benefit plans.
The establishment of a Chapter Visitation Program was approved, which
will be at no cost to NAWCC. Members of Council and the Museum Trustees
will participate in visitation of Chapters located near their residence.
A proposal to establish an "Idea Bank" was approved, for compilation and
followup of ideas for improvement of the NAWCC.
A motion to obtain demographic information from 2001 Election ballots was
approved.
A motion was approved to consider development of an Associate Life Member
category.
Following these actions Council was adjourned. The next meeting will be
January 6 & 7, 2002, at headquarters in Columbia, PA.